Invoices pages12/19/2023 This lets you look over and confirm the charge before it's invoiced and becomes official. a student adds/drops a class, misses a payment plan deadline, etc.), it adds a pending charge to the student's account. Whenever Populi detects an event that should lead to billing changes (e.g. Charges, in Populi, refer to money owed by the student to the college. Invoices are composed of charges, each of which describes a product or service that's being exchanged for money. Invoices are then either paid, voided, or marked uncollectible. In a few words: Pending charges can be reviewed, modified, deleted, or invoiced. Invoices can be marked uncollectible if you've determined the invoice will never be paid owing to delinquency.If you void an invoice, you'll need to re-add those charges to the student's account, whether manually or by re-triggering them. Voiding an invoice is only necessary when you make a mistake. Invoices are marked Void to remove their effect on the student's balance.Payments include regular payments (cash, check, credit card, etc.) and Financial Aid you can also apply credits (a transaction which indicates that you owe the student money) to invoices. Invoices are marked Paid when you've applied payments or credits sufficient to cover the invoiced amount.Invoices must end up in one of three conditions: Paid, Void, or Marked Uncollectible.When you include a charge on an invoice, it can no longer be modified. After your review is finished, you're probably ready to invoice those charges.When charges are pending, this is the time to review them for accuracy, completeness, etc. Pending charges, as long as they're still pending, can be modified and even deleted.You might also manually-add a charge, which first becomes a pending charge. Populi, in response, generates pending charges. A student enrolls in a course for next Fall, meeting those conditions.You do this by setting up Tuition Schedules, Fees, Room/Meal Plans, etc. You tell Populi to generate a charge when certain conditions are met. Here's how most charges move through Populi (some, like application fees, are automated via other means):
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